Project roadmap: what it is and how to apply it

For every goal to be achieved, there is a path to be taken. For project management, this path can be defined as the roadmap of projects. 

THE roadmap This is the roadmap, guide or direction that your project must follow to achieve success. After all, only a detailed and well-planned path can ensure that everything goes as expected. 

What is it roadmap of projects? 

Project management is part of the day-to-day operations of any company. It is important to adopt good practices, strategies and techniques that organize, facilitate and optimize processes. 

THE roadmap It is a fundamental tool for efficient results. It will be the roadmap to be followed until the project is complete.

Therefore, your roadmap It should describe each stage of the project and contain clear objectives and important milestones. It is also necessary to define the tasks that must be carried out and their deadlines, as well as the right people responsible for each task. 

The path from the beginning of the project to its completion is long. Therefore, the roadmap It will become a planning guide so that everything goes according to expectations. 

This organization will allow each team member to know exactly their role. Furthermore, tasks and deadlines are well established, avoiding unforeseen events and delays. 

Your roadmap must be able to answer, in a visual and intuitive way, three questions: “where are we?”, “where are we going?” and “where do we want to get to?” 

This way, it makes it possible to monitor the development of the project. As it is a visual map, the roadmap It is perfect for presenting to customers, suppliers, partners and investors. 

Importance of roadmap of projects for teams 

Create a roadmap for your projects ensures that the team is aligned with the objectives. This way, everyone knows what needs to be done, making results more efficient. 

Furthermore, with a visual and well-structured script, communication also becomes more effective, as it avoids messages, alignment meetings or calls. THE roadmap ensures everyone is on the same page. 

Organization is one of the keys to successful results. Maintaining defined objectives saves time and optimizes team productivity.

But what is the correct way to create a roadmap ? Where to start? What should it contain?

Check out 5 steps to create one roadmap efficient: 

How to create one roadmap of projects? 

• Project objective 

The first step to creating a roadmap is to define what the objectives are. To achieve this, understanding the current context of the company is essential so that you can measure how far you can realistically go. 

The idea of ​​establishing the objective is to know where you want to get to at the end of the project. Define all the steps that will be necessary to achieve this end and be aligned with the customer’s requirements.  

Keep in mind what strategies will be used. Map out all the resources you already have to build a realistic goal. 

For this, it is essential to use project management software. With a tool like Gipo, you can define budgets, project end date and follow it from beginning to end. 

• Define what must be done 

With the objective defined, it’s time to know how to get there. Prepare all the tasks that must be completed for the project to be delivered as planned. 

Take into account everything that must be done, from contacting suppliers to hiring software that helps in the execution of the process. 

Remember to always follow the budget and keep in mind that all tasks must be essential to achieving the desired objective. Avoid unnecessary tasks, they only waste the team’s time and do not contribute much to the quality of results. 

• Delegate tasks and set deadlines 

After defining what will need to be done to complete the project, tasks need to be delegated and deadlines established. 

Seek to link the right tasks to the right members. The idea is to get the best out of each person. This way, the quality of the project only tends to increase. 

In this sense, the gypo can also contribute. Inside your workspace, you can create steps and add tasks for each of them according to what is being assembled in your roadmap. 

Furthermore, tasks can have defined deadlines and be linked to the teams and members responsible, making the team management much more efficient.

• Create a timeline 

And finally the most important moment of your life has arrived. roadmap: the construction of the timeline. With the deadlines and duration of the steps defined, build a line that starts from the project start date and goes until the end date. 

Between the lines, mark the duration of each step and indicate the date of each important event, such as customer meetings, for example. In each of the steps, add the tasks, their deadlines and those responsible. 

This way, you can view the most important events, what needs to be done, who will do it and what the deadlines are. This way, the project is broken down and the process becomes simpler to present. 

• review the roadmap

With your roadmap Once done, the path to project success becomes clearer. But that doesn’t mean it can’t be changed. 

It is important to review the roadmap, so that it is in accordance with what was planned. Try to pay attention to details and don’t let anything go unnoticed, this could compromise the process in the future. 

Don’t forget also that the roadmap is always subject to change and adaptation. As the project progresses, it is important to recognize what is working and what is becoming an obstacle. 

For this, Gipo can also help. With the resource of time tracking, you can monitor which tasks are demanding the most time from your team. This way, it is possible to develop strategies that make the workflow more fluid.