Automation tools – speed up daily work

Intelligent project management requires agility in your processes. Automation tools have become a solution to simplify everyday activities. 

Adhering to these tools guarantees the efficiency of a company’s processes and increased productivity. In other words, employees stop focusing on organizing activities and start dedicating themselves to what really matters: execution. 

What are automation tools? 

The days of spreadsheets and piles of documents are in the past. The time has come to embrace the benefits of efficient automation and streamline your company’s processes. 

Automation tools combine technology with everyday activities to make processes simpler. Its goal is to make daily tasks that would otherwise be done manually automatic. 

This way, employees can focus on developing strategies, thinking about innovations for the company and carrying out tasks. This eliminates the need to waste time on repetitive and organizational activities. 

In recent years, automation software has become essential for teams that want to simplify their workflow and optimize productivity. 

The COVID-19 pandemic has boosted adoption of remote work, which is now a trend among companies. As a result, managers were faced with the challenge of leading teams remotely. For this, automation tools have become essential.  

They organize tasks, simplify workflow visualization, allow monitoring of the team’s daily tasks and help with time management. 

What are the benefits of automation tools? 

Market competitiveness has required an accelerated pace of business activities. Time has never been as important a resource as it is today. 

Those who manage to deliver quality results in less and less time end up standing out among their competitors. The main advantages of automation tool resources include saving time and increasing the quality of results. 

There are several ways in which these solutions can speed up processes and guarantee the quality of results. 

• Data and information storage 

The first and one of the most important benefits of automated tools is the storage of data and information in just one location. 

Efficient communication is essential to the success of any operation. In this sense, the exchange of information must be agile and simple, so that it does not take time away from other activities. 

With automation software, information and data are available for team members and those responsible for tasks to consult without having to request it from someone. 

With a tool like Gipo, it is possible to record everything that was prepared and discussed, from meeting minutes to costs and budgets. 

• Cost reduction 

Controlling expenses and reducing costs are fundamental to the sustainable growth of a company. You need to know how to analyze which expenses can be avoided and what is the best way to make use of the company’s resources. 

Using automation tools for this is also beneficial. With project management being recorded in the tool, it is possible to more easily locate which tasks are becoming unnecessary expenses. 

This way, strategies can be created and readjusted at all times, in order to make intelligent use of resources. 

With Gipo, you can track the progress of the project and view the real costs of each task. Additionally, you can record expenses and create reports that facilitate cost analysis.

• Control projects and tasks with automation tools 

Automated management ensures control over the development of the company’s projects. The tools allow you to start the project from scratch, starting from planning, defining the budget and deadlines, to real-time monitoring of tasks. 

With Gipo, you delegate tasks to the responsible members or teams and set deadlines for each of them. Additionally, you can track the activities that each user is currently working on, making team management more effective. 

This makes it easy to make the task flow visual for everyone, so that everyone knows their roles and responsibilities. This allows for increased productivity and a positive work environment. 

Furthermore, it is possible to track all project expenses and deliveries. This way, the manager can identify the positive and negative points, to make processes increasingly efficient. 

• Good use of time 

Another point that managers must pay attention to in order to achieve success is the good use of time. After all, time is a limited resource – you need to know how to make the most of it. 

Being productive is not always a simple task. Much less when efforts are being directed in the wrong way. 

Automation tools contribute to time control through the time tracking feature. This functionality allows the manager to know how much time is being spent on each task. 

This way, it becomes simpler to identify obstacles and bottlenecks in the process, helping to direct time in the most efficient way. 

Tracking time is not only useful for optimizing processes, but can also be used for cost and billing management. 

At Gipo, the time spent by a user on a task is used to calculate how much that activity is costing the company, based on the employee’s hourly value. 

This way, it is possible to identify not only the tasks that are taking the most time from the team, but also those that are taking the most time. 

• Increased productivity

All of the benefits mentioned directly contribute to increasing the team’s productivity. This is the main objective of automation software. 

Carrying out good task and project management, making good use of time and controlling costs are essential to making processes more efficient and teams more productive. 

Maintaining a visual workflow, with all the information for each task well defined, ensures that employees can do their best in less and less time. 

With this in mind, Gipo is the perfect tool for you who want to increase your productivity and carry out good project management.